Onboarding Testing and Move-In for Residential and Off-Campus Students

Hello students,

Thank you for your patience and understanding as we have developed the process for initial testing and arrival to campus. This message applies to all students who will be residents and also commuting to campus in the Fall. This does not apply to students studying remotely.

For residential students, you will NOT be able to move into your room without a testing appointment, so please read this email carefully.

For those who may need to change their residency, you can utilize this Fall Semester Status Change form to change your status (access to this form is limited to Wheaton students, you must log into Google using your Wheaton credentials to access).


1. Schedule an appointment for COVID-19 testing and subsequent move-in

Appointments are REQUIRED as COVID-19 testing will be done immediately upon arrival and PRIOR to moving into your room. Testing is REQUIRED. Residents may pick a day or time that best suits their travel needs from the available times slots starting on August 17 through August 23.

An email will be sent to all residents with information on how to schedule an arrival time. Priority scheduling will be given to certain student groups. You can expect a separate email with the scheduling link based on the timeline below:

  • Pre-identified student groups needing to arrive to campus to support programs prior to the start of classes (starting August 2)
  • New Students (starting August 3)
  • Students out of the New England, NY and NJ regions (starting August 4)
  • All other Residents (starting August 5)
  • Commuter Students (starting August 10)

*The email will go out at approximately noon EST on the date indicated

2. Requirements Before You Come to Campus

Prior to coming to campus, all residents must be sure that they have satisfied all pre-arrival requirements. Please be sure everything is completed no later than August 15 to avoid arrival delays.

What can be completed now:

Pre-Arrival Checklist (tentatively released Aug 13/14, to be completed prior to your arrival):

  • Training: All students will be required to participate in an online training module to learn about COVID-19, personal mitigation strategies, and Wheaton’s approach for mitigating the risk of infection on campus.
  • Community Commitment: Community expectations developed by students that outline the personal and shared responsibility to adhere to the new health and safety protocols within our community.
  • Wheaton Travel Attestation: All students will be required to attest to their compliance with current travel regulations. In addition, we are asking that students coming to campus commit to two weeks prior to your arrival on campus to limit social contacts and exposure to others–especially those outside of your immediate social unit (e.g., your household, family). If you are in a home where others who live with you aren’t self-isolating, you should minimize close contact with them by avoiding situations where you have face-to-face contact closer than 6 feet for more than 15 minutes. Students are especially asked to avoid attending large gatherings or social hotspots (bars, parties, gyms, etc.). Overnight trips or nonessential travel should be curtailed.

Additional Health and State Requirements

If any of the following symptoms or situations pertain to you or others who may be assisting you, do not travel to or arrive on campus. We thank you for your compliance with this directive and for protecting the health and safety of our campus community.

  • Do not travel to or arrive on campus if you/others who may be assisting you have any of the following new/worsening/different symptoms:
  • Cough
  • Shortness of breath or difficulty breathing
  • Fever
  • Chills
  • Muscle pain/body aches
  • Sore throat
  • New loss of taste or smell
  • Nausea, vomiting, or diarrhea
  • Headache
  • New foot sores (COVID-19 toes)
  • New rash
  • Nasal congestion/runny nose

Additionally, do not travel to or arrive on campus if you/others who may be assisting you:

  • have recently been exposed to or had close contact (within six feet for 10 minutes or more with or without a face covering) with someone who
  • has tested positive for COVID-19
  • is awaiting test results for COVID-19
  • has been advised by a medical provider or employer to be tested for COVID-19
  • are awaiting results from COVID-19 testing or your medical provider or employer has advised you to be tested for COVID-19.
  • have tested positive for COVID-19 and have not been cleared by your medical provider to return to work or daily activities.
  • have tested positive and are still feeling ill: running a fever without the use of fever reducing medication and/or still experiencing symptoms.

3. Arriving on Campus

  • Students coming to campus (residential, commuter, or off-campus residents) will first report to Parking Lot 1 outside of Clark Recreation. At that location you will meet with staff to confirm:
    • You have a valid appointment time (you should arrive within 15 minutes of your arrival time)
    • You have completed the pre-arrival requirements (listed in Step 2)
    • You meet the necessary health requirements (listed in Step 2)
  • Once cleared at the arrival location, students will be directed to receive their COVID-19 test.
  • After students have received their COVID-19 test, residential students will be directed to pick up their room key* and move into their residence hall room. (*New students will also receive their student ID)
  • During move-in, one additional person can enter the residence halls to support your move-in. Others may accompany you to campus, but only one person can enter the halls. That individual must remain constant and cannot be rotated.
  • Commuter and off-campus students will be expected to return to their residence off campus and not return to campus until they receive clearance to do so (more information will be sent regarding clearance to be on campus)

4. Awaiting Test Results

During the period of time when a student is awaiting their initial test results, students will be under a “modified” quarantine in their residence hall room. We expect results to be delivered within 48 hours, but anticipate that processing times may be longer.

Residents would be permitted to leave their room only to:

  • Use the bathroom on their floor or in their house/suite
  • For the purposes of picking up food from assigned pick-up locations
  • Go outside periodically for fresh air

Students who received a positive COVID-19 test and students who are identified as close contacts of positive students will be relocated to dedicated Quarantine and Isolation spaces on campus following a positive test result. More specifically:

  • Students who are symptomatic and awaiting test results OR close contacts of positive cases will be quarantined (this is different than modified quarantine). Quarantine requirements for individuals with close contact/possible exposure to COVID would not allow for students to leave their quarantine room for any purpose other than using the bathroom or as directed by emergency/medical personnel or college administrators.
  • Students who receive a positive test for COVID-19 will be placed into an isolation room. Isolation requirements for COVID positive individuals would not allow for students to leave their isolation room for any purpose except as directed by emergency/medical personnel or college administrators.


More information about this process and the modified quarantine procedures was covered in the Fall 2020 COVID Impact Webinar.

Dining During Modified Quarantine

Dining will be limited to grab and go options while you are awaiting test results. Although selection will be limited, all common dietary needs will be available. If you have specific needs or concerns, please connect with our Dining Services team and they will be happy to help you.

How will I learn my test results? What happens if my test comes back positive?

The college is partnering with CoVerified to have the community use the CoVerified App for Symptom Monitoring, Testing, and Contact Tracing. If your COVID-19 test result is negative you will receive a notification through the CoVerified App. If your COVID-19 test result is positive, you will receive a call from a medical professional working for our testing team who will inform you of the next steps. Our staff will then communicate with you and coordinate your relocation to an isolation space as well as start the contact tracing process.

Do I have to arrive on the same day as my roommate?

No. Moving in on different days means you’ll have different dates for the end of your modified quarantine periods. Once you’ve received a negative test result, you’re free to discontinue the modified quarantine. However, if your roommate tests positive, then you’ll be considered a close contact and will be moved to a quarantine space on campus or given the opportunity to return to an off-campus residence for 14 days. It’s recommended that you continue to social distance in the room as much as possible until you have both received your test results.

When will new students learn their room assignment?

New student room assignments and roommate information is due to be released early next week!

*Access to this form is limited to Wheaton students, you must log into Google using your Wheaton credentials to access.

Ed Burnett
Associate Dean for Campus Life